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Agreement on Technical Cooperation Between CIE and The European Committee for Standardization (CEN)

AGREEMENT ON TECHNICAL COOPERATION BETWEEN
CIE AND THE EUROPEAN COMMITTEE FOR STANDARDIZATION (CEN)

1 Preamble

The organisations mentioned hereafter have agreed to cooperate in the interest of international and European standardisation and under the conditions specified in this agreemeent.

The organisations are:

- the Commission Internationale de l'Eclairage (CIE), as an international forum for matters related to the science, technology and art in the field of light, colour and lighting;

- the Comité Européen de Normalisation (CEN), responsible for European standardisation, except in the field of electrical standardisation (CENELEC 1) and telecommunication standardisation (ETSI 2 ).

CEN and CIE recognise the International Organisation for Standardisation (ISO) as the body responsible for international standardisation in the field of non-electrical and non-lighting standardisation.

CEN notes the Memoranda of Understanding of 1986 and 1992 between ISO, IEC and CIE as well as the ISO Council Resolution 10/1989.

CIE notes the Agreement on technical co-operation of 1991 between ISO and CEN (called the Vienna Agreement).

1 CENELEC: Comité Européen de Normalisation Electrotechnique

2 ETSI: European Telecommunication Standards Institute.

2 The aim of the co-operation

The co-operation between CEN and CIE is established to make to the maximum possible extent use of the knowledge and experience available within each of the organisations, in order to:

- improve a common understanding of relevant issues in the scope of this agreement, their impact on standardisation and economy, allowing for the development of concerted action where needed.

- achieve that the best possible expertise input is given to the work associated with the preparation of international and European standards.

- avoid duplication of work in the field of light and lighting, e.g. with regard to light sources, colour, photometry and colorimetry, illuminating engineering.

3 Rules for the good functioning of the co-operation

Each organisation will proceed according to its own internal regulations. CEN and CIE will inform each other on matters that are of common interest, in particular by an exchange of work programmes and list of publicly available publications. In case of doubt concerning overlaps or gaps in the work of the organisations and as far as European standardisation is concerned, such matters will be jointly discussed, where relevant in co-operation with ISO. When one of the organisations wishes to include in its standards, more than 5 percent of material that has been developed by the other organisation, it shall request the other organisation’s permission, recognise this in the foreword of such standards, and exploitation rights shall be mutually agreed.
When one of the organisations wishes to include in its standards shorter parts from material that has been developed by the other organisation, it shall inform the other organisation and recognise the source of the material in the foreword of such standards.

4 Modes of co-operation

4.1 Co-operation by correspondence

This includes the exchange of information between the CEN Central Secretariat (CEN/CS) and the CIE Central Bureau (CIE/CB). Written contributions may originate from the technical bodies or CEN/CS or CIE/CB. These are expected to reflect respectively a consolidated CEN or CIE view and can address comments on work programmes and/or drafts.

4.2 Co-operation between the CIE/CB and the CEN/CS

Both the CIE/CB and the CEN/CS will endeavour to investigate with the relevant parties, issues brought to their knowledge and organise for a timely and appropriate resolution of the issue, before taking it further within the organisations concerned.

4.3 Co-operation through cross referencing

Both organisations agree to maximise normative reference made to each other's publications according to their own policy in the matter. CIE recognises that the principles of harmonisation and consensus building, based on national standardisation bodies, are a basic requirement in CEN and that efficiency would be improved through close liaison between the relevant CIE National Committee and the corresponding CEN Member, in order to facilitate acceptance and implementation of the European standards.

CEN recognises that the development and consultation methods used in CIE, its commitment to compliance with relevant legislation and the public availability of CIE documents, facilitate the reference to CIE documents and satisfy the major requirements of the CEN Technical Board policy for normative reference.

4.4 Co-operation through representation at meetings

Questions of common interest to both CIE and CEN technical bodies can call for representation at meetings. This representation should occur as early as possible in the process, i.e. at CEN/TC and WG (Working Group) meetings, at CIE Division and TC (Technical Committee) meetings. These representatives shall actively represent the views of the technical body that appointed them. In principle one representative and one alternate will be permitted and must be formally appointed by the CIE or CEN technical body through a formal resolution which is communicated to both CIE/CB and CEN/CS and the technical body involved. Representation need not always to be mutual, can be by nomination or by invitation.

4.5 Co-operation by endorsement

As identified by technical bodies of CEN and CIE, both organisations can decide to endorse each other’s publications, using their own internal regulations, procedures and practices, taking into account the needs for doing so and the nature of the publications.

4.6 Co-operation through delegation of work

One of the organisations may be fully entrusted with carrying out the work on a previously identified work item, but due to specialisation of the other, a part of this work may be prepared under the responsibility of the second organisation. Necessary arrangements must be made to guarantee the correct integration of the resulting delegated work into the main part of the programme. To this end public enquiry is handled by the organisation that is the main responsible for the standardisation task>

4.7 Co-operation through a collaborative relation

One organisation takes the lead in the activities but the work sessions and meetings receive delegates from the other who have observer status and who assure the technical liaison with the other organisation. Such observers have the right to intervene in the debate but have no right to vote. This liaison effects the exchange of information.

4.8 Co-operation using the Vienna Agreement

CEN and CIE can agree at an early stage in the development to make use of the Vienna Agreement. This means that the draft publication is developed by an ISO, by a CEN or by a CIE technical body (called ISO lead, CEN lead or CIE lead). The approval process and publication will be done by the other organisations, as far as possible in a parallel and synchronised way (as it is stipulated in the Vienna Agreement), each according to its own rules of procedure.

5 Effectiveness, implementation, disputes, termination

This agreement will become effective upon being signed by both CIE and CEN. It may be terminated by either organisation, giving written notice at least one year in advance. The CIE General Secretary and the CEN Secretary General are the contact persons. CEN/CS and CIE/CB may hold regular co-ordination meetings, including appropriate representatives of the technical bodies, in order to monitor, review and organise the technical co-operation according to one of the agreed modes. Any dispute or contestation on the operation of this agreement will be negotiated by these contact persons. Failing this, the matter will be submitted to the two Presidents.

1999-06-26


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Mr. G. Hongler                                            Ms. C. Hermann
Secretary General of CEN                              Secretary of CIE




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